Translational Core Administrator

Albert Einstein College of Medicine
Bronx, New York
Jul 19, 2018
Aug 13, 2018
Field of specialization
Health & Safety
Work Function
Job Type
Full time

Albert Einstein College of Medicine

Albert Einstein College of Medicine, Inc. is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.

Job ID 2018-11272
Campus Einstein/Resnick - Bronx
Posting Date 2018-07-03
Employee Classification Exempt
Department Institute for Clinical and Translational Research
Position Type Regular Full-Time


Founded in 1955, the Albert Einstein College of Medicine (Einstein) is one of the nation's premier institutions for medical education, basic research and clinical investigation. A full-time faculty of some 2,000 conducts research, teaches, and delivers health care in every major biomedical specialty. The college has some 730 medical students,

193 Ph.D.students, 106 MD/Ph.D. students and 275 postdoctoraIfellows.

Einstein's major strength,in addition to training physicians and scientists,is its science.During fiscal year 2015,the faculty's consistently high level of scientific achievement resulted in the awarding of more than $150 million in peer reviewed grants from the NationalInstitutes ofHealth (NIH).

Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses,including 8 hospitals,a multi-county ambulatory network,a new state-of-theart"hospital without beds", a skilled nursing facility, school of nursing,home health agency,and the state's first freestanding emergency department. As the University Hospital for the Albert Einstein College of Medicine,Montefiore is a premier academic health system, employing Einstein's clinical faculty and training Einstein's medical students, over 1,300 residents,420 allied health students, and 1,600 nursing students annually.

The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer.All qualified applicants will receive consideration for employment without regard to race, color,religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.Einstein seeks candidates whose skills,and personal and professionalexperience,have prepared them to contribute to our commitment todiversity and excellence,and the communities we serve.

The Einstein-Montefiore ICTR's mission is to enhance the discipline of clinical and translational research by promoting multidisciplinary collaboration, addressing translational "blocks" in research, providing infrastructure and collaborative support, and enhancing training, education, and career development to the Albert Einstein College of Medicine and Montefiore Medical Center communities. As part of the ICTR, the Translational Technologies Core includes the Biomarker Analytic Research Core (BARC) and the Einstein Biorepository. The BARC comprises three scientific functions and serves as the central sample-processing unit for the ICTR and Sample and Tissue Biorepository. The core supports: analytical measurements via UV/Vis and Immunoassay, The Biorepository provides specimen banking for high priority research utilizing advances in clinical genomics, proteomics, and biomarkers. The Biorepository supports the research community's requirement for long-term archival and shareable storage of samples on well-characterized human subjects.

The Translational Core Administrator has primary responsibility for operational management of the three laboratories that operate on East and West Campus as part of the BARC, as well as operation of the Biorepository. Areas of responsibility include operations management, personnel & resource management, specialized education/training, outreach/marketing, and financial management, as well as special projects as assigned. S/he represents the ICTR on a national level, and serves as a topic expert on the NIH Clinical & Translational Science Award (CTSA) Translational and Administration Key Function Committees. S/he works in accordance with the policies of the Albert Einstein College of Medicine, the National Institutes of Health, and in collaboration with the ICTR Administration, the Montefiore Medical Center Administration, and the College of Medicine on regulatory compliance and achievement of the goals and objectives of the ICTR.


Currently the Biomarker Analytic Research core carries out-processing and analysis of over 35,000 human subject bio-specimens annually. The Biorepository currently houses over 450,000 tracked samples for long-term storage.

Staffing consists of: 7 Research Technicians carrying out processing and analysis within the Biomarker Analytic Research Core and Biorepository. , Two technicians are responsible for immunoassay and general clinical chemistry testing (non CLIA). There are three technicians supporting sample procurement and processing. Two of the sample processing technicians work with Montefiore Surgical Pathology and oversee research tissue collections and slide requests for clinical studies at the Weiler and Moses Hospitals,. The Biorepository has two full time technicians who archive, track and pull/ship specimens out for research. As well, as needed, Undergraduate Students, Medical Students and Fellows also complete internships through our facility and require oversight.

Under the direction of the Executive Director, ICTR and the Assistant Administrative Director of the Clinical Research Center (CRC) the Translational Core Administrator is responsible for overseeing the Biorepository and Analytical Core Laboratory budgets. The BARC laboratory and Biorepository are shared facilities resources and function as fee-for-service operations, although both the Biorepository and BARC laboratory are subsidized by grant funding.

The Biorepository includes support from the ICTR's CTSA grant, as well as college funding and the core's income account. Although the facility is still small, operational costs exceeds $1 million annually and is expected to expand.

The utilization of both cores is variable depending upon the currently active protocols in the CRC and the demand for ICTR services, which are expected to increase as additional research opportunities arise and the ICTR grows. In 2017, 135 separate IRB/IACUC protocols were supported for investigators at Einstein and Montefiore by the laboratory and that number is expected to rise in 2018, and incrementally grow in future years.

  • Ensure Safe Laboratory Environment
  • Ensure Good Laboratory Practices (GLP) are followed universally and Clinical Laboratory Improvement Amendments (CLIA) practices are followed for any samples destined for clinical analysis
  • Understand Methods of Isolation/Preservation of Bio-Specimens
  • Confirm Quality of Methods
  • Understand principles and basic practice of instrumentation
  • Understand Informatics Systems for Storage of Biomarker and Bio-Specimen Data including automated dataflows
  • Supervise Routine Tasks of Research Technicians
  • Project Management of Instrumental Analysis
  • Hire and Train Staff
  • Verify Record Keeping Methods and Procedures are Followed
  • Participate in Leadership/Management Planning Meetings
  • Establish Standard Operating Procedures (SOPs)
  • Technical Writing and Grant Development
  • Provide Recommendations on Development/Expansion of Core
  • Consult on Laboratory Procedures of Prospective Studies
  • Implement Studies within Laboratory
  • Oversee Purchasing of Laboratory Supplies/Equipment
  • Provide Usage/Budgetary Reports


Minimum Requirements

  • Ability equal to that resulting from satisfactory completion of courses required for graduation from an accredited university with a Master's degree. Preferred major field(s) of study Chemistry, Biology, Biochemistry or any of the natural sciences. D. degree a plus, but not required.
  • A minimum of 5 years experience in a supervising role within a laboratory including administrative, financial and personnel management responsibilities.

Optimal technical background

  • Understanding of principals in analytical chemistry, biochemistry and instrumental analysis.
  • Management of a production based analytical facility with expertise in overseeing a spectrum of technical staff and dynamic project management.
  • Experience with automation methods and instrumentation within the laboratory including barcoding, liquid handling and data handling.
  • Proficiency in software and database integration as it relates to the enterprise. This includes but is not limited to:
    • Software systems such as; Microsoft Office Suite, Windows 7/8, individual instrumental data reduction systems.
    • Intimate understanding of structured databases supporting the core laboratory and system(s) to annotate/track specimens (i.e. FreezerWorks, Velos).

Familiarity integration of laboratory systems with related systems including the Annual Reporting Program and the Clinical Research Center Administrative Management Program (WebCAMP), Montefiore Medical Center's clinical information systems (including EMR) and the laboratory information system, shared facilities management system (iLab) and the college systems for purchase orders, grants administration, and HR systems.

Skills and Competencies

  • Communication skills are vital, including both effective written and public speaking abilities.
  • Intimate understanding of specialized scientific and instrumental methods and procedures that relate to the laboratory portion of research protocols supported through the ICTR is required.
  • Technical expertise to work in and manage laboratory staff while having the ability to convey this work to a broader community of scientists, clinicians and non-technical personnel.
  • The role requires the use of sound professional judgment to trouble-shoot issues and problems without direct day-to-day supervision from superiors.
  • The individual must keep abreast of developments of new techniques or improvements in published or existing methods, adapt to change and learn new systems, techniques, and procedures.
  • This position requires a high degree of organization to manage projects. This includes both individual workflow and broader project management of workflow within the laboratories
  • The individual must function as the liaison between the other Einstein Shared Facilities leadership, the Investigators and/or study staff, and Einstein & Montefiore Medical Center staff.
  • This work requires an individual proficient at problem solving and multitasking, with a great deal of professional maturity and autonomy in carrying out the daily functions and tasks in an often hectic and fast-paced environment.

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