Research Administrator 2 - 71671
Research Administrator 2, Classification G, 100% FTE, Exempt
School of Engineering, Bioengineering Department
The mission of Stanford's Department of Bioengineering is to create a fusion of engineering and the life sciences that promote scientific discovery and the development of new biomedical technologies and therapies through research and education.
The Department of Bioengineering is jointly supported by the Schools of Medicine and Engineering. It includes, in a single department, research and teaching programs that embrace biology as a new engineering paradigm and apply engineering principles to medical problems and biological systems.
Department website: http://bioengineering.stanford.edu
The Bioengineering Department is seeking to hire a 100% FTE Research Administrator 2. This position will manage the sponsored and non-sponsored activities of the core faculty in the Department of Bioengineering. The primary focus of this position is to provide post-award research administration to Bioengineering faculty including the review and approval of expenses, ensuring consistency with award objectives; monitors PI effort; monitors budget status throughout the duration of the award; uses university financial systems to prepare financial reports for the principal investigators (PI), management and outside agencies; track sponsored and non-sponsored expenses; advises faculty on status of all sponsored and non-sponsored accounts using financial projections.
The Research Administrator 2 will work with PIs and administrative staff to ensure proper oversight of grants, contracts and unrestricted monies, and to ensure that each award in the portfolio adheres to the regulations set forth by the sponsor and the university. The Research Administrator 2 will monitor and report on the fiscal status of each award to both PIs and sponsors, set quarterly meetings with PIs to discuss spending plan, prepare grant projections and ensure PI certification of expenditure statements, and will use various management reporting tools to accomplish these tasks. The assigned portfolio may require the Research Administrator 2 to perform complex or difficult financial closeouts, including difficult restrictions or large dollar awards, interdisciplinary/ consortium awards or awards with high-level audit risk.
The Research Administrator 2 will report to the Departments lead grants manager. The Research Administrator 2 will work as a team member with departments other research administrators, administrative assistants, and DFA. Additionally, the PIs will provide direction, guidance and feedback. The Research Administrator 2 will be the primary liaison to School of Medicine Research Management Group, University Office of Sponsored Projects, Contracts Office, and outside entities as appropriate.
- Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
- Develop, prepare, and finalize project budgets, and provide budget justification.
- Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
- Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
- Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
- Develop and communicate reports supporting project status; create effective forecasting and decision aides.
- Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
- Understand, apply, and advise on university and government policies for projects.
- Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
- Participate in and contribute to process improvements. Lead other staff in group projects
- May participate as a mentor and provide cross-training as needed.
* - Other duties may also be assigned
Qualifications MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree and three years of job related experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Expertise in designing, developing, testing, and deploying applications.
- Proficiency with application design and data modeling.
- Ability to define and solve logical problems for highly technical applications.
- Strong communication skills with both technical and non-technical clients.
- Ability to lead activities on structured team development projects.
- Ability to select, adapt, and effectively use a variety of programming methods.
- Knowledge of application domain.
- We are unable to provide Sponsorship for this opening.
Certifications and Licenses:
- Cardinal Curriculum I and II must be completed to remain in this position.
- Certified Accountant or Auditor or similar credential desired.
- Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20 pounds.
* - Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
- May work extended hours, evenings and weekends.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote culture of safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable university policies and procedures, including but not limited to the personnel policies and other policies found in the university's Administrative Guide, http://adminguide.stanford.edu.
About Stanford University
Stanford University, located between San Francisco and San Jose in the heart of Californias Silicon Valley, is one of the worlds leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.
Supporting that mission is a staff of more than 10,000 that is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.
Applicants are required to upload a cover letter and rsum to be considered for this opening.
Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Thank you for your interest!
Location: School of Engineering