| An exciting opportunity exists for the right candidate to join the many faces of UTHealth as the Director of Management Operations, Basic Sciences. The selected candidate will perform as chief business, finance, and administrative officer for the academic and research areas of the Department of Microbiology & Molecular Genetics. This department is one of the 5 basic science departments in the University of Texas Health Science Center at Houston (UTHealth). The department hosts 14 tenure and tenure-track faculty members with an annual operating budget of over $6 million, including State, Institutional, extramural funding, and endowments. |
The Director of Management Operations oversees the execution of strategy for a fast-growing department and is responsible for the daily business operations of the department. This position ensures compliance to the fiscal, budgetary, personnel, and operational systems established by university, departmental, program, and grant guidelines; and makes complex business process decisions requiring comprehensive knowledge, discretion and independent judgment of a wide range of regulations, policies, procedures and business practices.
Responsibilities will include:
1. Plans, implements, and controls operational, financial, administrative and philanthropic activities in the areas of education, research services for the department under the direction of the Executive Director of Administration – Medical School, and department Chairs.
2. Designs and evaluates operational and financial models; prepares and implements business and strategic plans, and develops and maintains administrative infrastructure for efficient and financially sound operations.
3. Develops, implements, and monitors budget for multiple funding sources and ensures budget compliance with grant, legislative or organizational policies, procedures, rules and regulations.
4. Assists with the evaluation and preparation of grant proposals and budgets, monitors compliance with grant restrictions/regulations, and ensures appropriate reporting to granting agencies.
5. Ensures faculty, staff, students and fellows understand compliance regulations and rules.
6. In conjunction with Department Chair and faculty, identifies and develops entrepreneurial projects to fund research and/or teaching efforts in support of the Department and Medical School stated missions.
7. Manages departmental facilities, procurement activities, equipment purchases, and equipment inventory. Oversees construction and/or renovation projects.
8. Serves as key liaison for department with other UT-H areas such as the Graduate School, Sponsored Projects, Accounting, Purchasing, Human Resources, Legal Affairs, Compliance, other medical school departments and external entities such as other state and federal agencies and professional organizations.
9. Acts as a designated responsible party for financial reporting for the department. Ensures the department’s accounts are reconciled in a timely manner, and that the adequate separation of duties are established and maintained and that any contingent liabilities are identified and adequately communicated to the university’s central financial reporting personnel. Has an affirmative role to ensure that financial information for the department reflects actual results of operations.
10. Balances the needs of department chair and central finance and accounting, through open communication and professional competence.
11. Prepares and interprets financial analyses to better support the department’s mission.
12. Manages contracts for professional services, processing contractual agreements, invoicing and collection activities to ensure a positive margin. Understands that, at a minimum, recovery of the full costs of services provided is an important goal of contractual “sales” of department’s personnel and other resources.
13. Manages Human Resource functions for the department with regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
14. Responsible for the design, execution and effectiveness of a system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded; financial information is reliable and compliant with applicable laws, regulations, policies and procedures.
15. Serves on or leads various medical school, university or external professional committees.
16. Performs other duties as assigned.
• Bachelor’s degree in Science, Business, Public Health Care Administration or related field. Advanced degree preferred
• Seven years of related experience preferably in an academic or healthcare administration setting.
Interested applicants should complete the web application at: https://jobs.uth.tmc.edu/applicants/Central?quickFind=112748
UTHealth is an EEO/AA employer. UTHealth does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status, or any other basis prohibited by law or university policy. EOE/M/F/Disabled/Vet.