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Program Services Specialist

The Optical Society
Washington D.C.
70k-75k annually
Closing date
Jun 7, 2024

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Field of specialization
Work Function
Job Type
Full time

Job Details

Optica is seeking a Program Services Specialist to primarily support the Optica Membership division with cutting-edge technical webinars, workshops, and career summits to a global membership. They will define, develop, and implement strategic initiatives across the global membership portfolio. This position portfolio has four program areas to focus on: Engineering Programs, Emerging Optics & Photonics Technology Programs to support employers and individuals with staff training, professional development, technical programming, and networking. Lastly, create a niche Optics and Photonics job board by partnering with companies across the globe to build a robust state-of-the-art Optica Career Center.


Program Development & Management:

  1. Develop, create, and implement engineering programs that support companies, their staff and individual members with career and professional development.
  2. Develop webinars and workshops on topics related to emerging optics and photonics technologies.
  3. The Program Services Specialist represents Optica in the scientific community with professionalism and a deep understanding of the field and its challenges and is expected to actively engage with relevant communities to develop relationships and opportunities for collaboration and build programs and services for the community.
  4. Identifies industry trends and needs for products, services, and benefits to offer Optica members.
  5. Seeks opportunities for partnerships with like-minded organizations; negotiates agreements and manages the fulfillment of terms.
  6. Partner with Foundations, Federal Agencies and private companies for sponsorships and/or grants for STEM programs.


Career Program Management:

  1. Provides day-to-day oversight of the job board, seeking both quality and quantity of job postings to ensure that the board reflects the depth and breadth of opportunities available to members and customers. With guidance from leadership, builds upon the current strategic plan to achieve metrics for job postings and usage.
  2. Enhance the current Work In Optics Newsletter as a tool to engage companies.
  3. Under the guidance of the Director of Membership Engagement, oversee the Optica-wide Career Center for the Optics and Photonics community.
  4. Partnering with the Membership team with selling career fairs.
  5. Evaluate career services activities for impact, reach, scalability, and outcomes and recommend strategic direction to leadership.
  6. Develop new contacts with external organizations for the purpose of expanding employment opportunities for members from students to emeritus and expanding programming to customers.
  7. Develop and implement career development programs, monitor, analyze, and evaluate the current scope of services offered through career services and plans, and implement and direct new career programs in partnership with the department Senior Manager of Membership and internal stakeholders.
  8. In coordination with Optica departments, collects, cultivates, and curates internal and external career and professional development resources for members and prospective members to ensure comprehensive career support for the optics and photonics community.
  9. Researches emerging trends in careers and employment in STEM fields and proactively proposes new programs and resources to transition Optica’s career services
  10. Supports logistics and programmatic development of career-related content at Optica’s two signature conferences and other events and meetings as required.



  1. Four-year college degree required
  2. Five years relevant service in a higher education career center or membership or scientific society —must have experience in program development, marketing, membership, or career development



  1. Excellent written and verbal communication and proofreading skills
  2. Strong project management and problem-solving skills
  3. Strong organizational skills with keen attention to detail; ability to work independently and multi-task to meet multiple deadlines
  4. Skill in building and establishing relationships with internal stakeholders, member volunteers, partner societies, and external organizations, and ability to connect and close on opportunities with each audience
  5. Proficiency in Microsoft Office applications—with minimum intermediate capabilities in Excel, and database applications
  6. Experience with an online career services module (CSM), such as Boxwood or Careers preferred
  7. Ability to travel approximately 10 percent annually—domestic and international



Company info
2010 Massachusetts Ave NW

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